Case Study
Data Extraction
Details
Recordsforce helped a company facing challenges with manual paper processing and manual data entry and extraction by providing a comprehensive solution that digitized documents and extracted data using manual data entry, AI, and advanced OCR technology. The result was improved operational efficiency, faster access to information, and cost savings compared to in-house alternatives, all while ensuring strict security and compliance standards were met.
Analyzing The Problem
A company was grappling with a substantial challenge: managing a vast repository of paper documents and their important data. These physical records contained critical data, but accessing and utilizing this information was hindered by the manual data entry processes in place. This manual approach of an internal person trying to keep up with the data entry on top of their regular workload led to inefficiencies, errors, and delays in accessing important information, impacting the company’s operations and decision-making processes.
Creating A Customized Solution
Recordsforce stepped in with a comprehensive solution tailored to the company’s needs. They proposed converting the company’s paper documents into digital format, and then leveraged a combination of manual data entry, AI, and advanced OCR technology to extract their required data, such as document type, names, DOBs, etc. This approach ensured that the data extraction process was not only swift but also accurate, addressing the core challenges the company faced with its paper-based documentation.
Instant Results
The implementation of Recordsforce’s solution brought about transformative changes for the company. By digitizing their documents and streamlining the data extraction process, the company significantly improved its operational efficiency. Employees could focus on their tasks at hand and now access information quickly and easily, leading to faster decision-making and improved productivity across the organization.
Furthermore, the solution proved to be cost-effective for the company. Rather than investing resources in hiring and training in-house staff for the task, they could rely on Recordsforce’s expertise and technology. Additionally, Recordsforce’s adherence to strict security and compliance standards ensured the confidentiality and integrity of the company’s data, providing peace of mind to the company and its stakeholders. Recordsforce’s solution not only addressed the immediate challenges faced by the company but also set them up for long-term success in managing their document repository efficiently and securely