Recordsforce Blog
Why You Should Use A Scanning Company To Scan Your Documents, Not A Storage Company
As businesses adjust to the use of digital documents, finding the right document scanning provider is a crucial part of the transition. While some companies may choose to use a storage company for...
What’s An Example Of A Workflow?
An example of a workflow can be anything from automating an accounts payable invoice review process, to the hiring and onboarding of an employee, to the process of reviewing and signing a contract....
Document Management Software – The Bulletproof Auditor
Generally speaking, all businesses have the potential to be audited at some point and going through an audit can be an extremely time consuming and stressful process if you don’t have all of your...
The Future of Digital Mailroom: Trends and Predictions
Digitizing business documents and outsourcing mailrooms have become the norm in today’s world. Digital mailrooms are rapidly evolving and have become an integral part of many organization’s...
Why You Should Automate Your Business Processes
Businesses of every size have processes that keep their businesses running. Many of these processes, from invoice processing to insurance claims and contract reviews, are done manually and even...
How A Workflow System Boosts Your Team’s Productivity
When the pandemic hit and many businesses were figuring out how to manage their remote workers, workflow systems became the key to making sure their teams were staying productive. Paper-based...
Why Should I Hire A Document Scanning Expert?
We’ve all been there — starting a project, unsure if we should do it ourselves or hire an expert to get the job done. Before starting any project, it’s always important to estimate how much time and...
The Most Important Thing I Learned In My First Year In The Imaging Business: Document Scanning Services Have More Value (Still) Than I Ever Could Have Imagined
While paper has been successfully phased out for some businesses, there are more companies than I ever imagined still running on it. It’s not just your typical small businesses either. Some of...
5 Reasons to Scan Your Municipal Records
What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the...
The Evolution of Document Classification, Data Extraction and the Impact of AI on Document Processing
Artificial Intelligence has been in the headlines for years. From bringing the end of humanity or the end of human suffering, the promise of a different world has long been expected as a product of...
Why You Should Scan Versus Store Your Documents
If you have documents that you need to keep for regulatory or compliance reasons, you might have considered storing them off site or getting them scanned. Having a framework to help you make the...
Storing FDA Regulated Quality Documents
The FDA has the power to slap you with reprimands, findings and even shut down manufacturing operations for a range of reasons. In our business, we’ve always focused on protecting our FDA regulated...
5 Best Practices in Human Resource Automation
Today’s opportunity for improving your HR business processes has never been easier or more affordable. But understanding what is “best practice” and what is just a fad is getting harder and harder...
What Is A Digital Mailroom?
A digital mailroom is a simple way to free up valuable office space and resources. Digital mailroom services provide you with a streamlined, auditable mail fulfillment process, while eliminating...
What Is The Importance of Document Management?
Electronic document management is a system or process used to manage, track and store electronic documents. But why is it important? According to the Associate for Intelligent Information Management...
How Real Estate Companies Benefit From A Digital Mailroom Solution
The buying, selling, and managing of properties is a paper-intensive process. You are in charge of keeping many different documents organized and secure. You or your team members are always on the...
How Outsourcing Eliminates Stress During Financial Aid Deadlines
You know the drill, you’ve set the deadlines for your students and their families to submit their financial aid verification documentation months in advance. No one should be surprised by the dates...
5 Benefits of a Paperless Dental Practice
Making the change from paper charts to electronic health records (EHRs) can be daunting, and you may be considering if it is worth it for your practice. Paper is definitely becoming a thing of the...
Document Storage Mistakes Auto Dealers Should Avoid
Between selling cars and servicing them, auto dealers have to keep documentation on every aspect of the business. Deal files and repair orders make up the bulk of this paperwork, and while a lot of...
4 Reasons to Outsource Your Digital Mailroom Solution to a New Hampshire Provider
Automating your mailroom and forwarding your mail to a different state to where your digital mailroom service provider is can feel like a big leap. It’s important to protect your mail and your...
How Document Classification and Data Extraction Can Make Your Business More Efficient
Does your team constantly manage information that is submitted via various types of documents, PDF’s, or other submittals? Do you have a database of historical information that has never been...
9 Myths Debunked – Why Businesses Don’t Outsource Document Scanning
Even though it has been proven that statistically, outsourcing your document scanning and management helps to cut costs and improve efficiency, many businesses are still skeptical of outsourcing...
7 Reasons You Need A Document Management System For A Remote Workforce
Maybe you were ahead of the game and had already invested in the digital technology and tools like a document management system that would help your business operate effortlessly from anywhere, or...
Why You Should Stop Storing Boxes & Digitize Your Backfiles
Do you have piles of documentation in storage just collecting dust? Do you have rooms and offices dedicated entirely to document storage? Are you certain those boxes or file cabinets are secure at...
How Does A Digital Mailroom Solution Work?
Maybe you’re preparing your office for a completely remote workforce, or you’re just sick and tired of dealing with all the paper you get in the mail. Either way, you are wondering exactly how a...
5 Most Commons Fears About Going Paperless & Breaking Down Those Barriers
According to a Xerox study, “80 percent of companies want to create paperless processes and workflows. Unfortunately, the Sierra Club coupled with Reduce.org, are quick to point out that the average...
5 Benefits of a Document Management System for Municipalities
In today’s world, managing documents has become a complex task, particularly for municipalities that need to handle an enormous amount of paperwork. Paper-based documents can lead to errors,...
6 Benefits of Going Paperless at Your Auto Dealership
Paper records are an expensive hassle that are time-consuming to file, retrieve and manage. Using document management solutions for your car dealership makes life easier by streamlining processes,...
Workflow Automation Examples For Small and Mid-Size Companies
Regardless of industry or size, companies around the world are onboarding automated workflows into their processes to make their work more effective and efficient. A workflow is an implemented...
Sweepstakes Companies Are Going Paperless
Recordsforce is a leading provider in helping mail-in sweepstakes and AMOE companies go paperless. If you’re not already familiar, you may be asking what are sweepstakes? Sweepstakes or AMOE's,...
4 Steps to Take For Your Lab Notebook Scanning Project
Your lab notebooks serve as the primary record of research performed and they’re also proof of intellectual property rights for your organization’s patents and research. Not maintaining secure...
5 Benefits Of Using Digital Mailroom Services
Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those...
5 Reasons Scanned Documents Are More Secure Than Storing Them
The ultimate question many of our clients ask themselves is, should I scan my documents or just store them? When it comes to the security of your important business records, scanning them is your...
4 Digital Transformation Trends for 2023 & How Recordsforce Cloud Can Help You Reach Your Goals
While the journey to digital transformation can be challenging, it is the ideal strategy to have in place to streamline operations and automate manual tasks that take away from productive employee...
CJIS Compliant Document Scanning
The Criminal Justice Information Services (CJIS) Security Policy provides guidance for the creation, viewing, modification, transmission, dissemination, storage and destruction of Criminal Justice...
Enabling Remote Work With A Document Management System
With the COVID-19 pandemic, remote work has become more prevalent than ever before. Many businesses and organizations have had to adapt quickly to remote work environments, which can pose challenges...
What is SSAE-18 SOC II and Why is it Important?
What is SSAE? Statements on Standards for Attestation Engagements (SSAE) are administered by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA)....
How Going with the “FLOH” Will Help You Confidently Move Forward with Your Record Retention Plans
Pulling the trigger and approving the destruction of company records always comes with a moment of contemplation. What if I approve the destruction of documents incorrectly? How do we know exactly...
Accounts Payable Automation: An Overview
Accounts payable automation begins with a need. A need to move client paperwork through the system more efficiently, a need to validate and clear invoices more quickly; the list goes on. The bottom...
Why You Should Outsource Your Next Document Scanning Project
In all likelihood, you work in an office that has everything to be expected - a water cooler, desks, snacks, and a coffee machine. However, you probably also have a large filing cabinet (maybe even...
The Benefits of Document Scanning for Municipalities and Government Agencies
Document scanning has become an essential process for municipalities and government agencies. With the large volume of documents generated by these organizations, it can be challenging to manage and...
How To Save Time and Money with Automated Invoice Processing
As a person working in accounts payable, how much time is spent just getting invoices from your mailroom to being ready to pay? Do you know? You might want to. At Recordsforce, we believe that...
5 Accounts Payable Best Practices You Should be Following
Accounts payable departments are a great example of a job where valuable employees often end up doing lots of “bad” work. Imagine your hiring ad for an Accounts Payable Clerk stating: Do you like...
Why Your Invoice Approval Workflow Is Full of Errors
At Recordsforce, we know what good invoice workflows should look like. We’ve been doing it for over 10 years, and at this point, we’ve pretty much seen it all. Most people we talk to who are...
What You Need To Do After Your Documents Suffer Water Damage
When documents get wet, the clock starts ticking. You have less than 24 hours before mold and mildew begin to form. The faster you act, the sooner you can avoid devastating document deterioration....
8 Considerations When Selecting An Accounts Payable Automation Platform
So you’re looking to go paperless and store your invoices digitally through an accounts payable automation platform. That’s great! You need to choose a partner that will give you the results and...
Top 9 Reasons to Outsource Your Accounts Payable Process
Outsourcing is no longer just for customer support. The benefits of finding industry experts to complete an expensive, time consuming process for your organization can have a significant positive...
How Do You Digitize A Notebook?
The advent of technology has brought about significant changes in the way we consume and access information. This includes the way we read books, which have traditionally been physical, paper-based...
Why OCR and Data Capture Software Aren’t Always The Answer
For over 20 years companies have been selling different versions of Optimal Character Recognition (OCR) and data capture software, promising to replace data entry for your employees. We have bought...
What Is The Best Way To Manage Documents?
Every day businesses create and manage large amounts of documents, from human resource documentation to contracts, invoices and more. Not only do we create and manage these documents, we also have...
Recordsforce Cloud For Your Back Office
Every business, regardless of size, can benefit by the use of automation. It simplifies areas of a business by automatically accomplishing tasks that an employee would otherwise have to do manually....
How To Calculate Your Cost Per Invoice & Why It’s Important
Processing invoices from intake through payment is not a profit center for any company. Because of this, many companies don’t spend much time, if any, optimizing this process. Instead many rely on...
Recordsforce Expands – Opens New Location in Manchester, NH
Portsmouth, NH: Recordsforce, a family-owned business headquartered in Portsmouth, NH, and leading provider of document scanning, document management and cloud services, announced they are expanding...
PACE Race Team Building Event
Each quarter at Recordsforce, we put together a team of employees that are tasked with creating the team building events for that time frame. The events are based on our core values and PACE motto...
Recordsforce: A Brief Company History
On January 19th, 2001, Recordsforce (then named Accelerated Imaging) was created by Bill and Katja Becker in the basement of their home with the mission to bring state-of-the-art imaging services to...
How Do I Start Being Paperless?
There are many small but mighty steps you can take to become a paperless office, from scanning your backfile of documents to utilizing paperless cloud services for future processes. Not only do...
How To Prepare Your Documents For Your Document Scanning Project
Finally getting rid of all your paper documents is exciting and can make your workplace more organized and efficient without all of that wasted money and space. Moving your documents into a document...
Aperture Card Scanning 101
In a past world, aperture cards were an extremely useful form of microfilm for archiving important information. You may have seen these types of cards in engineering or building departments, as...
The Benefits Of Outsourcing Your Document Scanning Project
Today, business is more competitive than ever. The need to provide employees with the best tools to do business in a financially limited environment is a constant challenge. The debate over “going...
5 Benefits of Your Lab Going Paperless
Your lab notebooks serve as your primary record of research performed. They’re also typically proof of your intellectual property rights for your organization. Laboratory notebook archiving requires...
What is Data Extraction on a Document Scanning Project?
What is data extraction? Document data extraction is the process of converting specific parts of a document or key information into usable data. This can be done manually through hand keyed data...
What Is The Average Cost of Document Scanning?
On average, a document costs $0.08 to $0.13 to scan, making the cost of scanning a standard bankers box of documents about $250. However, the cost of scanning documents all depends on how many...
What Is An Accounts Payable Workflow?
An accounts payable workflow is the automation of the end-to-end operation of invoice processing. It helps eliminate the manual and repetitive tasks within the process from document collection...
Recordsforce Cloud for Human Resources
From the hiring process, to onboarding new employees, and even managing current employees, there’s a lot of paperwork and manual processes that can slow things down and make it difficult to keep...
Accounts Payable Shared Services Centers – What They Are & How To Utilize Them
A shared services center (SSC) is where back office functions, such as Accounts Payable (AP), are centralized. It allows a company to combine resources from multiple operating entities or even...
Recordsforce HR Is Getting Clicky
Hiring can be a difficult and complex process, especially when you need to hire a large amount of people in a short period of time. From scheduling interviews to sending rejection emails, it can be...
Recordsforce Cloud and QuickBooks Integration
Keeping track of your accounts receivable and accounts payable is key to understanding profitability as a business. Over the past decade, the majority of large corporations have found ways to...
Why Business Transitions Are The Best Time To Go Paperless
Whether it be moving to a new building, adding more locations or taking over another practice, all transitions can feel pretty daunting. From moving high-value equipment and machinery, to relocating...
Tips for Successfully Leading a Remote Workforce
When you think of a leader, you picture someone in front of a group telling a story or casting a vision of the future. As leaders, we are used to leading people. It sounds pretty simple. What’s not...
Scaling With Accounts Payable Automation
With the onset of increased amounts of invoices due to your business growth, it is more challenging than ever for accounts payable departments to get their invoices reviewed, approved and paid on...
Recordsforce Leadership Series: Getting Everyone to 1%
Recordsforce employs hourly part-time and entry-level staff in positions that do not require any higher education. In many industries, that’s an invitation to pay minimum wage, exclude benefits and...
Recordsforce & Financial Aid Processing: A Love Story
Recordsforce is a company with a 20 year history of making processes better for our clients. Our vision as a company is to create a world where everyone is fulfilled by the work they do. The way we...
This Isn’t What We Meant By “Going Paperless”!
Now that you are working from home, surrounded by giant stacks of Charmin, you may be noticing that some of your work is pretty much the same, but other work is nearly impossible to do. Your digital...
Recordsforce Statement on Availability of Services Related to COVID-19
Recordsforce is actively monitoring the spread of Coronavirus as a worldwide pandemic. As part of our disaster recovery and business continuity strategy, our Chief Information Officer, David Brown,...