Higher Education Enrollment Automation

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Our Team Identifies Each Inbound Document, Accurately Extracts The Data You Need & Delivers It Into Your Systems

Admissions Documents We Digitize:

  • Transcripts

  • Report Cards, Term Grades, etc.

  • College Transcripts (Final or Transfer)

  • Common App Forms

  • Letters of Recommendation

  • Award, Decision, Admit & Deny Letters

  • Test Scores

  • Resumes

  • Fee Waiver Requests

  • Personal Identification


Financial Aid Documents We Digitize:

  • Individual Tax Returns

  • Business Tax Returns

  • Foreign Tax Returns

  • IRS Transcripts

  • W-2’s & 1099’s

  • School Specific Financial Aid Applications

  • School Specific Incoming Student Verification Forms

  • Confirmations of Non-Filer Status

  • Paystubs

  • Scholarship Notifications

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Inbound Admissions & Financial Aid Document Scanning & Data Capture

Recordsforce Higher Education Enrollment Automation includes the collection and processing of admissions and financial aid verification materials to provide you with the information needed to process an award or accept an applicant.  A central PO box provides a delivery point for physical documents, which will then be scanned, indexed, and processed to be delivered electronically to your admissions and financial aid systems. A combination of OCR, Intelligent Data Capture and Artificial Intelligence are used for automated verification of records, with the remaining documents evaluated and verified by a team of professional financial aid and admissions processing operators at Recordsforce. The verified data is then delivered to your systems in a format for easy ingestion into on-campus systems, such as Banner, within hours of being received at Recordsforce. We combine the latest technology and human processing power to provide high level SLA’s for data accuracy and turnaround in a cost-effective manner.

Submission Portal for Students & Families

A portal for parents and families is used to upload their required documents that are in electronic format (PDF, JPG, etc.) and allows applicants to see the status of their application in real time, all in one place. Our portal, along with automated requests for missing information, supports increased engagement by reminding applicants and their families what has been received and what is outstanding. In addition, we offer, via our forms library, instructions tailored to your institutional requirements that help demystify the FAFSA process and improve completion rates. The automated monitoring and flagging of requested/received documents, along with reminders when appropriate, will require little staff intervention once configured, but will flatten processing spikes and promote greater program participation.

Higher Education Enrollment Automation with Workflow

With Recordsforce workflow automation, once your data is collected and processed, you can leverage a powerful tool that will automatically distribute  and route documents to the right person within your organization for review and approval. Increase speed, visibility, and accountability with this type of automation and save valuable time while reducing your cost of processing.

Turn-Key Solutions for Higher Education Enrollment Automation

  • Eliminate inbound admissions & financial aid paper processing 
  • Eliminate data entry of inbound transcripts and tax forms
  • Comply with information privacy & security regulations without effort or cost
  • Enhance visibility of work status and gain control of inbound processing with higher education enrollment automation
  • Improve award times by reducing processing time
  • Eliminate need to scale processing department staff due to annual volume spikes
  • Eliminate the use of student labor, improving security and privacy for students
  • Always meet deadlines even during peak periods
  • Improve service to applicants with centralized upload portal for submission
  • We integrate with all major ERPs (Salesforce, Banner, SAP, Oracle)

Why Choose Recordsforce?


State of the art scanning technology & highly trained and experienced staff



Strict quality control process ensuring the highest of accuracy



We operate within a secure SSAE-18 SOC II compliant facility


20+ years of document scanning & document management experience