Government Record Scanning

Free up office space and modernize your town’s operations with our secure, fast, and accurate scanning services. Once your records are scanned, they will be indexed, quality reviewed and then seamlessly integrated into your system.

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Trusted by Government Agencies Nationwide

How Government Record Scanning Works:

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Document Collection

We collect your government records & prepare them.

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Document Scanning

Records are scanned with our high-speed scanners.

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Data Extraction

Required data is captured and then quality reviewed.

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Document Delivery

Data and digitized images are delivered in your choice of format.

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Preserving Public Records with Security and Accountability

Government agencies and municipalities are responsible for protecting decades of essential records, from property deeds and permits to tax documents, public records, and confidential citizen information. Digitizing these documents requires more than accurate scanning. It demands secure handling, document integrity, and accountability throughout the process.

Recordsforce’s secure government record scanning services help agencies modernize paper archives while safeguarding sensitive information and preserving historical records. Backed by our certifications and advanced security measures, our process incorporates secure chain-of-custody procedures, controlled access, detailed tracking, and quality assurance to protect documents from collection through digital delivery.

Support records retention requirements, improve public record accessibility, reduce physical storage demands, and give government employees secure, reliable access to critical information.

fda 21 cfr part 11 compliant digital mailroom

CJIS Compliant Document Scanning

The CJIS Security Policy provides guidance for the creation, viewing, modification, transmission, dissemination, storage and destruction of Criminal Justice Information (CJI). In order to maintain compliance when processing CJI, Recordsforce has established CJIS compliant standards when it comes to processing your department’s records. Employees are background checked, and the files and images are processed in their own separated secure environment within our facility. Recordsforce can ensure best-in-class protection and security for your sensitive data and documents. Take your police department paperless!

Government Document Management

Turn any physical data and paperwork collection process into a digital process through E-Forms, and manage the processing of that documentation through automated workflow. Recordsforce works with municipalities to improve efficiency through the implementation of digital process modernization. Automate processes like licensing, permits and registrations.

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Case Study: NHDES Document Digitization

Discover how Recordsforce helped the New Hampshire Department of Environmental Services (NHDES) transform decades of paper records into accessible digital information. Through a large-scale government document scanning project, Recordsforce digitized nearly 300,000 documents, helping NHDES improve record accessibility, streamline information retrieval, and modernize its document management processes.

Read the NHDES Case Study to see how secure, high-volume scanning can help government agencies preserve critical records and improve operational efficiency.

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