Digital Mailroom for Real Estate

Eliminate the hassle of physical mail with our automated digital mailroom for real estate. Securely digitize, organize, and route utility bills, HOA notifications, contracts, mortgage documents, and property records—reducing costs, improving efficiency, and giving your team instant access to critical documents anytime, anywhere.

digital mailroom for real estate

Trusted by Leading Real Estate Professionals

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How A Real Estate Digital Mailroom Works:

We Receive Your Documents

We collect all of your incoming documents at our secure facility.

We Sort & Organize Your Documents

Your documents are sorted and exceptions are handled properly.

We Digitize Your Documents

Your documents are digitized and reviewed for accuracy.

We Deliver Your Data Digitally

Your documents and data are uploaded & routed automatically.

Committed to Top-Tier Security Standards

Your data’s safety is our priority. Our certifications and advanced security measures demonstrate our unwavering commitment to protecting your information at every stage of the digital mailroom process. From secure mail receipt to digitization and data delivery, we ensure the highest levels of compliance and confidentiality. Whether handling sensitive documents or critical business communications, you can trust us to safeguard your data with precision and care.

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Document Scanning for Real Estate

Managing paper documents can slow down real estate transactions and increase storage costs. We securely digitize leases, contracts, mortgage records, property deeds, closing documents, and more with our high-speed document scanners, making them easily searchable and accessible from anywhere. Reduce storage costs, improve workflow efficiency, and ensure compliance with a secure, cloud-based document management solution designed for the real estate industry.

Property Management Workflows

Managing leases, maintenance requests, invoices, and tenant communications doesn’t have to be a manual, time-consuming process. With workflow automation for property management, documents are automatically routed to the right team members for approval and processing—reducing delays, eliminating paperwork, and ensuring seamless operations. 

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Automate Your Real Estate Workflow

Our Digital Mailroom for real estate eliminates manual data entry, accelerates document processing, and ensures secure, organized document management. Our automated solution reduces errors, improves efficiency, and enhances customer service—keeping your team focused on what matters most.

Case Studies:

Discover how we’ve helped businesses like yours achieve streamlined workflows, cost savings, and operational success. From transforming mailrooms to digitizing extensive archives, our tailored solutions deliver measurable results.

insurance digital mailroom case study
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Sysco

“Being in Human Resources, we need to keep any past employee’s records permanently. Without Recordsforce, I would be swimming in paperwork.”

-Ludeen Maguy

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Grow Therapy

Recordsforce has been an incredible partner and helped optimize our mail workflows. Highly recommend!

-Sean Reiff

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Boston Celtics

“Since we started using Recordsforce, finding our documents is faster than a fast break.”

-Andrew Rice

Why Choose Recordsforce?

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Performance

State of the art scanning technology & highly trained and experienced staff.

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Accuracy

Strict quality control process ensuring the highest of accuracy.

Commitment

We operate within a secure SSAE-18 SOC II Compliant facility.

Experience

We have over 20+ years of document scanning & management experience.