Accounts Payable Automation

Manage your invoice lifecycle in one place.

Front-End Invoice Processing

OCR and Data Capture software only get you so far.  Recordsforce’s front-end invoice processing services deliver 99.5% accuracy, directly into your systems.

Accounts Payable Workflow

Route your invoices directly to approvers and notify them of their review tasks automatically.  Increase your review speed and get invoices paid faster.

Payment Processing

Automate your process all the way through to your vendors being paid.  The process is secure & simple…you approve, you fund, we remit and reconcile.

Accounting System Agnostic

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We’ve successfully integrated with customers who use all of the top accounting ERPs and more

Accounts Payable Front End Invoice Scanning

Manual data entry and filing invoices are side effects of not using best practices for your invoice approval and accounts payable processes. Eliminate time spent searching for and entering information off your invoices and automate your entire accounts payable process.  Recordsforce creates a scalable solution for getting your invoices boarded into your accounting system and approval workflow. Our team handles all the invoice collection and data entry tasks so your team can focus where they are needed most. 

Our AP process
AP Workflow

Accounts Payable Approval Workflow

Recordsforce’s Accounts Payable Workflow automates your invoice processing management. Invoices are distributed securely to proper users, forwarded through successive steps automatically. Invoices can be prioritized based on specific criteria, and transparency into each task within the process is available. Recordsforce’s Accounts Payable Workflow aims to accelerate completion and drive accountability into your organization’s accounts payable process. 

Payment Processing

Paying suppliers electronically has never been easier.  Unlike bank solutions, Recordsforce payment processing services does all the work for you. From enrolling your vendors, to processing payments, to reconciliation and follow up.

Simply upload your existing check file and fund your payments and we take over from there.  We go the extra mile to protect your payments—securely enrolling your suppliers online, encrypting their account information, storing it on your behalf and requiring secondary authentication for administrators using the website. And, because all virtual cards are issued in our name, you’re never exposed to fraud.

Accounts Payable Shared Services

Having a Shared Services capability allows your company to combine the AP departments of multiple operating entities or even separate business units into a single layer AP Shared Services Center. Recordsforce provides outsourced invoice processing with a turnkey solution that enables your Shared Service Center to immediately take over the invoice processing for multiple separate AP groups, while improving the efficiency and accountability of invoice approvals and payments.

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The Only AP Solution You’ll Ever Need

Lower your cost per invoice by as much as 65%

Return on investment in as little as 6 months


Faster monthly, quarterly and year-end closes


Improve data accuracy and visibility

Integrate into any ERP

Route invoices automatically

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FDA 21 CFR Part 11 Compliant Document Scanning
HIPAA Compliant Document Scanning
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Why Choose Recordsforce?


State of the art scanning technology & highly trained and experienced staff.


Strict quality control process ensuring the highest of accuracy.


We operate within a secure SSAE-18 SOC II Compliant facility.


20+ years of document scanning & document management experience.

Ready To Get Started?