Adopting a digital mailroom solution transforms how your organization receives and processes incoming mail. But once your documents are scanned and digitized, the next question is: How do you want to receive them?
At Recordsforce, we provide flexible, secure delivery options designed to meet the unique needs of each client. Whether you need simple file transfers, advanced workflow automation, or direct integration with your core business systems, our digital mailroom delivers mail your way.
1. Secure File Transfer Protocol (SFTP)
For organizations that prefer a straightforward, IT-friendly approach, Recordsforce can deliver digitized mail via SFTP.
- How it works: Documents are scanned, converted into digital files, and placed in a secure file transfer location.
- Best for: Companies that want bulk file transfers into their own servers or repositories.
- Key benefits: Reliable, secure, and flexible. IT teams can pick up files on their own schedule and route them internally.
SFTP delivery ensures your digital mail arrives quickly and safely, without the need for additional portals or software.
2. Recordsforce Cloud & Workflow Automation
Many organizations choose to take advantage of Recordsforce Cloud, our secure document management and workflow platform.
- How it works: Scanned mail is delivered directly into Recordsforce Cloud, where it can be stored, searched, and shared. Advanced workflow automation routes documents to the right people, departments, or approval queues.
- Best for: Businesses that want instant access, full-text searchability, and automated workflows.
- Key benefits:
- Anywhere, anytime access for remote or hybrid teams
- Audit trails for compliance
- Automation that reduces manual processing and accelerates turnaround times
With Recordsforce Cloud, your digital mailroom becomes an integrated part of your business processes.
3. Direct Integration into Your Systems
For organizations with established platforms, Recordsforce can deliver mail directly into your business systems, including:
- Document Management Systems (DMS)
- ERP platforms
- HR or Payroll systems
- Accounts Payable automation tools
- How it works: Digitized mail is indexed and delivered straight into the system you already use, preserving your workflows and minimizing disruption.
- Best for: Enterprises that rely heavily on existing applications for daily operations.
- Key benefits:
- Eliminates extra handling steps
- Ensures documents are available exactly where your teams expect them
- Maintains consistency across departments
Choosing the Right Delivery Option
The best digital mailroom delivery method depends on your goals:
- Need IT-managed transfers? → SFTP
- Want a secure, all-in-one platform with automation? → Recordsforce Cloud & Workflow
- Already have systems in place? → Direct Integration
Whichever option you choose, Recordsforce ensures that your documents are delivered securely, quickly, and in the format that best supports your business.
👉 Ready to streamline your mail delivery? Contact Recordsforce today to learn which delivery option is right for your organization.