Digital Mailroom for Higher Education

Eliminate paper-based inefficiencies and automate the intake, processing, and distribution of student records, applications, financial aid documents, and more.

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How A Higher Education Digital Mailroom Works:

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We Receive Your Documents

We collect all of your incoming documents at our secure facility.

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We Sort & Organize Your Documents

Your documents are sorted and exceptions are handled properly.

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We Digitize Your Documents

Your documents are digitized and reviewed for accuracy.

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We Deliver Your Data Digitally

Your documents and data are uploaded & routed automatically.

Committed to Top-Tier Security Standards

Your data’s safety is our priority. Our certifications and advanced security measures demonstrate our unwavering commitment to protecting your information at every stage of the digital mailroom process. From secure mail receipt to digitization and data delivery, we ensure the highest levels of compliance and confidentiality. Whether handling sensitive documents or critical business communications, you can trust us to safeguard your data with precision and care.

fda 21 cfr part 11 compliant digital mailroom

Document Scanning for Higher Education

Recordsforce’s Higher Education Enrollment Automation eliminates the need for inbound admissions and financial aid paper processing and data entry. Automation includes the collection and processing of verification materials to provide you with the information needed to process an award or accept an applicant. Improve award times by reducing processing time and eliminate the need to scale up due to annual volume spikes. We combine the latest technology and human processing power to provide high level SLA’s for data accuracy and turnaround in a cost-effective manner.

Admissions Documents We Digitize:

Transcripts
Report Cards, Term Grades, etc.
College Transcripts (Final or Transfer)
Common App Forms
Letters of Recommendation
Award, Decision, Admit & Deny Letters
Test Scores
Resumes
Fee Waiver Requests
Personal Identification

Financial Aid Documents We Digitize:

Individual Tax Returns
Business Tax Returns
Foreign Tax Returns
IRS Transcripts
W-2’s & 1099’s
School Specific Financial Aid Applications
School Specific Incoming Student Verification Forms
Confirmations of Non-Filer Status
Paystubs
Scholarship Notifications

Learn more About Our Scanning Process

Submission Portal For Students & Families

Parents and families can upload their required documents in an electronic format (PDF, JPG, etc.) and then applicants are able to see the status of their application in real time, all in one place. Our portal has automated monitoring and flagging for requests for missing information, which remind applicants and their families what has been received and what is outstanding. Flatten processing spikes and promote greater program participation.

Higher Education Workflows

With Recordsforce workflow automation, once your data is collected and processed, you can leverage a powerful tool that will automatically distribute and route documents to the right person within your institution for review and approval. Increase speed, visibility, and accountability with this type of automation and save valuable time while reducing your cost of processing.

Learn more About Workflow

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Case Studies:

Discover how we’ve helped businesses like yours achieve streamlined workflows, cost savings, and operational success. From transforming mailrooms to digitizing extensive archives, our tailored solutions deliver measurable results.

Read The Case Studies