Document Management System
Recordsforce Cloud is a web-based document management system designed for users to be able to access their documents securely, from anywhere.
No software, Unlimited Users, Implement in Seconds Across All Devices
Recordsforce Cloud is the perfect low-code platform for developing and deploying business applications within your organization. It’s a document storage, document retention, workflow automation system, web form creator and collaboration portal all in one.
Document Storage
Securely store, retain, access, and manage your documentation better
Workflow Automation
Increase efficiency & accountability within any process
Web Forms
Operate paperless and create an entirely digital submission processes
No software to install or apps to download. You can’t make secure cloud-based document management any easier.
How Companies Use Recordsforce Cloud
Back Office
Store and retain all of your corporate documentation. No need to waste production space or pay for physical storage. Securely access all of your documents from anywhere on desktop, tablet, or mobile. Create users and teams to easily manage who can see what and how much access they have. Quickly retain any document or document type with ability to search by any field or even any word.
Human Resources
Built in workflow functionality enables the ability to automate steps within the hiring process, onboarding, managing employee files and training documentation all in one place. From new employee enrollment to annual benefits and recruiting, you can easily increase operational efficiency within your Human Resources department with Recordsforce Cloud.
Contracts & Proposals
Submit, review, edit, sign, and manage contract retention all in one place. Create web forms for contract submissions to kick off the review process and store documents in the right place automatically. Use built in workflow to automate reviews and multi-step approvals. Set renewal alerts and notifications. Make faster decisions and improve productivity.
Accounts Payable
Handle all of your invoice reviews and integrate with your accounting system to streamline your entire AP process. Retain invoices properly and automatically purge what you don’t need to keep. Auto indexing available so your team never has to enter data off an invoice again. Automate review and approval with built in workflow functionality. Share revisions with customers easily with publicly facing forms. Accelerate processing/approval turn-around times and avoid late fees.
Streamline Your Digital Mailroom with Our
Document Management System
Our Digital Mailroom Solution transforms the way your business handles incoming mail. By digitizing, indexing, and securely routing documents in real-time, our system eliminates paper clutter, speeds up processing, and ensures seamless access from anywhere. With advanced automation, built-in compliance, and secure cloud storage, you can improve efficiency, reduce costs, and enhance data security. Let us help you modernize your mailroom and keep your business moving forward.
Committed to Top-Tier Security Standards
For over 20 years, Recordsforce has provided document scanning services, digital mailroom and document management solutions to help eliminate paper-intensive processes. Our stringent security and compliance protocols give you the comfort of knowing that the systems we use have achieved a level of safeguarding few others in the industry have.
Document Management Frequently Asked Questions
What is a document management system (DMS)?
A document management system (DMS) is software that allows businesses to securely store, organize, search, retrieve, and manage digital documents in one centralized location. A cloud-based document management system like Recordsforce Cloud eliminates the need for physical filing systems while improving document accessibility, security, collaboration, and workflow efficiency.
What are the benefits of a cloud-based document management system?
A cloud-based document management system helps businesses reduce paper storage costs, improve document security, streamline workflows, and access important information from anywhere. Recordsforce Cloud provides centralized document storage, searchable records, automated workflows, and secure access across devices, helping organizations improve productivity and reduce manual administrative tasks.
How secure is a cloud-based document management system?
Cloud-based document management systems help protect sensitive business information through security controls such as user permissions, restricted document access, and secure storage. Recordsforce Cloud allows organizations to manage document access by user and team, helping ensure that sensitive information is accessible only to authorized personnel.
How does a document management system help with compliance and audits?
A document management system helps organizations maintain organized, accessible records and manage document retention requirements. Recordsforce Cloud enables businesses to securely store, search, and retain important documentation while controlling user access. These capabilities can simplify document retrieval during audits and support internal records management policies.
Can a document management system automate business workflows?
Yes. A document management system with workflow automation capabilities can automatically route documents, assign tasks, manage approvals, and send notifications. Recordsforce Cloud combines document storage with workflow automation to streamline processes such as invoice approvals, employee onboarding, contract management, and document reviews.
What types of documents can be stored in a document management system?
A document management system can store and organize a wide range of business documents, including invoices, contracts, employee records, financial documents, customer files, and compliance records. Recordsforce Cloud also supports digital assets such as photographs, videos, audio files, and electronic forms, allowing organizations to manage information within one centralized platform.
Can a document management system integrate with existing business software?
Yes. Document management systems can integrate with other business applications to streamline information sharing and reduce manual data entry. Recordsforce Cloud supports document management workflows that connect with business processes, including accounting and accounts payable systems. Specific integration options depend on your organization’s software and workflow requirements.
Can a document management system help manage document retention?
Yes. Document management systems can help businesses organize records according to retention requirements and reduce unnecessary document storage. Recordsforce Cloud supports document retention management, including the ability to retain documents and automate purging based on configured requirements. Organizations should establish retention policies that align with their applicable legal, regulatory, and business obligations.
Sysco
“Being in Human Resources, we need to keep any past employee’s records permanently. Without Recordsforce, I would be swimming in paperwork.”
-Ludeen Maguy
Grow Therapy
“Recordsforce has been an incredible partner and helped optimize our mail workflows. Highly recommend!“
-Sean Reiff
Boston Celtics
“Since we started using Recordsforce, finding our documents is faster than a fast break.”
-Andrew Rice
Why Choose Recordsforce?
Performance
State of the art scanning technology & highly trained and experienced staff.
Accuracy
Strict quality control process ensuring the highest of accuracy.
Commitment
We operate within a secure SSAE-18 SOC II Compliant facility.
Experience
We have over 20+ years of document scanning & management experience.