Government Document Scanning Services
Free up office space and modernize your town’s operations with our secure, fast, and accurate scanning services. Once your records are scanned, they will be indexed, quality reviewed and then seamlessly integrated into your system.
It is essential to ensure your government records are safe, but also accessible at a moments notice. Recordsforce has worked with many municipalities throughout the country to digitize their files and give them fast, easy and secure digital access to critical information.
Common Record Types We Scan:
- Land Records
- Zoning Files
- Property Files
- Meeting Minutes
- Tax Documents
- Business Licenses
- Building Permits
- Building Records
- Assessments
- Birth & Marriage Licenses
- Municipal Resources Usage Reports
Did you receive ARPA funds?
Under the category of broadband infrastructure, Recordsforce can help you utilize your ARPA grant funds to digitize your government records.
Government Record Scanning Process
CJIS Compliant Scanning
The CJIS Security Policy provides guidance for the creation, viewing, modification, transmission, dissemination, storage and destruction of Criminal Justice Information (CJI). In order to maintain compliance when processing CJI, Recordsforce has established CJIS compliant standards when it comes to processing your department’s records. Employees are background checked, and the files and images are processed in their own separated secure environment within our facility. Recordsforce can ensure best-in-class protection and security for your sensitive data and documents. Take your police department paperless!
Government Document Management
Turn any physical data and paperwork collection process into a digital process through E-Forms, and manage the processing of that documentation through automated workflow. Recordsforce works with municipalities to improve efficiency through the implementation of digital process modernization. Automate processes like licensing, permits and registrations.
E-Forms
Submit documentation through the form and trigger workflow actions, in addition to automatic storage that enables more efficient document retention throughout your operation. Increase the efficiency of any documentation process.
Workflow
Automatically process documentation through its proper review steps with workflow. Workflow triggers notify collaborators of the tasks assigned to them, and move the documentation throughout your organization.
Cloud Services
Manage your organization’s documents in the cloud safely & securely. Easily control and restrict access. Maintain complete control with change logs and activity history. Share information securely amongst your team.
Become More Organized, Efficient & Compliant
Increase Security
Ensure Disaster Recovery
Access Records Immediately
Eliminate Physical Storage Needs
Easily Share Amongst Your Team
Easily Manage Retention Schedules
Why Choose Recordsforce?
Performance
State of the art scanning technology & highly trained and experienced staff.
Accuracy
Strict quality control process ensuring the highest of accuracy.
Commitment
We operate within a secure SSAE-18 SOC II Compliant facility.
Experience
20+ years of document scanning & document management experience.