Secure Document Scanning Services
Trusted, compliant, and secure document digitization tailored to your needs. Rid yourself of your paper files in accordance with FDA quality standards using the fastest and highest quality scanners.
Trusted by Industry Leaders
Our Document Scanning Process:
We Collect Your Documents
We prepare them for scanning in our secure facility.
We Digitize Your Documents
Using our high-speed scanners, we digitize your documents.
We Extract Your Required Data
We will capture any data off the documents & review for quality.
We Deliver Your Data Digitally
Your documents & data are delivered to you by your choice of format.
We Return, Store or Shred Documents
Your documents can be stored with us, shredded or returned to you.
Document Scanning Services for Any Industry, Any Size
Committed to Top-Tier Security Standards
For over 20 years, Recordsforce has provided document scanning services, digital mailroom and document management solutions to help eliminate paper-intensive processes. Our stringent security and compliance protocols give you the comfort of knowing that the systems we use have achieved a level of safeguarding few others in the industry have.
Case Studies:
A healthcare provider reduced patient record retrieval times by 80% after digitizing over 500,000 files, while a government agency modernized its archives, converting over 1 million historical documents into a searchable digital library. Discover how Recordsforce has helped businesses achieve their goals through efficient document scanning and digital transformation.
Frequently Asked Document Scanning Questions
What types of documents do you scan?
Recordsforce can scan all types, sizes and volumes of documents. We scan medical records, auto dealership documents, government records, lab notebooks, legal documents, aperture cards, invoices, employment records, financial documents, you name it!
How do you get our documents?
Recordsforce can arrange a courier to transport them back to our secure, SSAE-18 SOC 1 Type II compliant facility, or we can help you package and send them by mail (fully insured and trackable).
How can I estimate how many documents I have?
As a guide, standard bankers box holds up to 2,500 pages and a vertical filing cabinet holds 3,000 to 5,000 pages. A more detailed estimate for your scanning project can be found on our Scanning Project Estimate Generator.
How do you deliver the scanned documents?
Digitized images and data can be delivered in a variety of formats. Options including an encrypted thumb drive, uploaded to one of our cloud-based systems, SFTP (Secure File Transfer Protocol) to our portal, or uploaded directly to your system
What happens if I need a document while it is at your facility?
When you are in need of a document, you request it, we will find the stored document, digitize it, and deliver the image through our secure cloud-based software in a short period of time, where you can access it at anytime.
How long will the project take?
That depends on how many files you have and the condition they are in (if they have a lot of staples or are large format they can take longer). However, we offer complete transparency into the process utilizing our PACE system – You can always see the status of your batches!
Can you return the records once they’re scanned?
Absolutely! We can return them immediately or we can store your boxes free of charge for up 60 days until you determine how you’d like to proceed.
What certification do you have for security?
Recordsforce facility is SSAE-18 SOC Type II compliant. The SOC II focuses on a business’s controls as they relate to security, availability, processing integrity, confidentiality, and privacy of a system. We make sure you have the best in class protection for your important documents.
How do you determine pricing?
Our pricing is based on the physical size of the documents (large format, regular documents, etc.), amount of documents, the quality of the documents, as well as the types of data extraction and delivery requirements.
Can you receive and process electronic documents?
Yes! We can have a dedicated portal set up, monitored directly by us. We sort the incoming emails/documents for processing. We can extract the required data off the necessary documents and deliver them into your workflow or systems.
Sysco
“Being in Human Resources, we need to keep any past employee’s records permanently. Without Recordsforce, I would be swimming in paperwork.”
-Ludeen Maguy
Grow Therapy
“Recordsforce has been an incredible partner and helped optimize our mail workflows. Highly recommend!“
-Sean Reiff
Boston Celtics
“Since we started using Recordsforce, finding our documents is faster than a fast break.”
-Andrew Rice
Why Choose Recordsforce?
Performance
State of the art scanning technology & highly trained and experienced staff.
Accuracy
Strict quality control process ensuring the highest of accuracy.
Commitment
We operate within a secure SSAE-18 SOC II Compliant facility.
Experience
We have over 20+ years of document scanning & management experience.