Recordsforce Blog

Compliance and security are paramount concerns for businesses of all sizes. Document scanning is a powerful tool that can significantly enhance both compliance and security measures. By converting...

Data is the key to success in today’s data-driven world, and businesses are constantly seeking ways to efficiently get their data and gain insights into their organization. Traditionally, extracting...

Companies are constantly seeking ways to streamline their operations and improve efficiency. One area where significant advancements have been made is in the management of incoming mail. Traditional...

Companies are constantly seeking ways to streamline operations, reduce costs, and improve efficiency. One area that often presents challenges is their traditional mail management. Traditional...

What is a document management system (DMS)? A document management system is a software platform designed to store, manage, and track electronic documents and images of paper-based information. It...

Whether you're a small startup or a multinational corporation, harnessing data effectively can make or break your success. However, extracting valuable information from vast amounts of data can be a...

Environmental consciousness is becoming increasingly vital and businesses and individuals are seeking innovative ways to contribute to sustainability efforts. One powerful solution that aligns with...

Businesses and organizations are continually inundated with vast quantities of paperwork and documents. Managing these documents efficiently is crucial for productivity, compliance, and...

Businesses are constantly confronted with the decision of whether to embrace document scanning and go paperless, or continue with the traditional and legacy methods of paper document storage and...

As we approach the end of the year, it's the perfect time to declutter and organize your business documents, ensuring a fresh start for the upcoming year. Document clutter can be overwhelming and...

The Ultimate Holiday Gift Guide For Document Enthusiasts Are you ready to sleigh the holiday season and bring a little extra cheer to the office of your favorite document aficionado? Are you tired...

Document scanning technology has evolved significantly over the years, and as we step into 2024, it's fascinating to explore the trends shaping this field. From increased accessibility to advanced...

As the year draws to a close, businesses of all sizes are getting ready for the hustle and bustle of year-end financials, audits and tax preparations. It’s a time when keeping your business records...

Recordsforce, a leading document scanning and data management company, is proud to announce its successful collaboration with over 30 municipalities across Vermont to digitize their documents and...

Document scanning has become an essential service for businesses looking to streamline their operations, reduce paper clutter, and enhance data accessibility and security. However, as with any...

The way businesses manage their mailrooms has undergone a remarkable transformation. The traditional mailroom, once synonymous with stacks of paper, manual sorting, and slow processes, has evolved...

The transition from paper to digital documentation and management has revolutionized how businesses and individuals store, access and share information. However, with these advancements come new...

The digital transformation of businesses has led to an exponential increase in the volume of documents and data being generated, stored, and managed. In this era of remote or hybrid work, document...

In the dynamic world of business, leadership has evolved from the conventional notion of control to a more nuanced and effective approach. True leadership isn't about holding the reins tightly; it's...

“AMOE'' stands for alternate method of entry and is a term you’ll often see in sweepstakes rules. AMOEs are an entry method for sweepstakes when the other entry methods require a purchase, or have...

In today's fast-paced and competitive business world, fostering engagement among employees is crucial for the success of any organization. At Recordsforce, we recognize that engaged teams lead to...

Transitioning to a digital mailroom is a rewarding journey, but some are hesitant due to the change of address/mail forwarding process. Ensuring a smooth transition for your mail is a crucial step...

Organizations are constantly searching for ways to streamline their operations and enhance efficiency. One way to do so is turning a manual process for incoming physical mail into a digital...

In an increasingly digital world, data security and compliance are paramount concerns for businesses across various industries. Document scanning, the process of converting physical documents into...

In the world of insurance, staying ahead of the competition requires embracing technological advancements that streamline operations and reduce manual processes. One of those advancements that has...

As businesses adjust to the use of digital documents, finding the right document scanning provider is a crucial part of the transition. While some companies may choose to use a storage company for...

An example of a workflow can be anything from automating an accounts payable invoice review process, to the hiring and onboarding of an employee, to the process of reviewing and signing a contract....

Generally speaking, all businesses have the potential to be audited at some point and going through an audit can be an extremely time consuming and stressful process if you don’t have all of your...

Digitizing business documents and outsourcing mailrooms have become the norm in today’s world. Digital mailrooms are rapidly evolving and have become an integral part of many organization’s...

Businesses of every size have processes that keep their businesses running. Many of these processes, from invoice processing to insurance claims and contract reviews, are done manually and even...

When the pandemic hit and many businesses were figuring out how to manage their remote workers, workflow systems became the key to making sure their teams were staying productive. Paper-based...

We’ve all been there — starting a project, unsure if we should do it ourselves or hire an expert to get the job done. Before starting any project, it’s always important to estimate how much time and...

While paper has been successfully phased out for some businesses, there are more companies than I ever imagined still running on it. It’s not just your typical small businesses either.  Some of...

What do you think of when you think of your local city or town hall? Most people don't tend to think of a fast-paced, highly digitized environment. Especially not a place where they could skip the...

Artificial Intelligence has been in the headlines for years. From bringing the end of humanity or the end of human suffering, the promise of a different world has long been expected as a product of...

If you have documents that you need to keep for regulatory or compliance reasons, you might have considered storing them off site or getting them scanned. Having a framework to help you make the...

The FDA has the power to slap you with reprimands, findings and even shut down manufacturing operations for a range of reasons. In our business, we’ve always focused on protecting our FDA regulated...

Today’s opportunity for improving your HR business processes has never been easier or more affordable. But understanding what is “best practice” and what is just a fad is getting harder and harder...

A digital mailroom is a simple way to free up valuable office space and resources. Digital mailroom services provide you with a streamlined, auditable mail fulfillment process, while eliminating...

Electronic document management is a system or process used to manage, track and store electronic documents. But why is it important? According to the Associate for Intelligent Information Management...

The buying, selling, and managing of properties is a paper-intensive process. You are in charge of keeping many different documents organized and secure. You or your team members are always on the...

You know the drill, you’ve set the deadlines for your students and their families to submit their financial aid verification documentation months in advance. No one should be surprised by the dates...

Making the change from paper charts to electronic health records (EHRs) can be daunting, and you may be considering if it is worth it for your practice. Paper is definitely becoming a thing of the...

Between selling cars and servicing them, auto dealers have to keep documentation on every aspect of the business.  Deal files and repair orders make up the bulk of this paperwork, and while a lot of...

Automating your mailroom and forwarding your mail to a different state to where your digital mailroom service provider is can feel like a big leap. It’s important to protect your mail and your...

Does your team constantly manage information that is submitted via various types of documents, PDF’s, or other submittals?  Do you have a database of historical information that has never been...

Even though it has been proven that statistically, outsourcing your document scanning and management helps to cut costs and improve efficiency, many businesses are still skeptical of outsourcing...

Maybe you were ahead of the game and had already invested in the digital technology and tools like a document management system that would help your business operate effortlessly from anywhere, or...

Do you have piles of documentation in storage just collecting dust?  Do you have rooms and offices dedicated entirely to document storage?  Are you certain those boxes or file cabinets are secure at...

Maybe you’re preparing your office for a completely remote workforce, or you’re just sick and tired of dealing with all the paper you get in the mail. Either way, you are wondering exactly how a...

According to a Xerox study, “80 percent of companies want to create paperless processes and workflows. Unfortunately, the Sierra Club coupled with Reduce.org, are quick to point out that the average...

In today’s world, managing documents has become a complex task, particularly for municipalities that need to handle an enormous amount of paperwork. Paper-based documents can lead to errors,...

Paper records are an expensive hassle that are time-consuming to file, retrieve and manage. Using document management solutions for your car dealership makes life easier by streamlining processes,...

Regardless of industry or size, companies around the world are onboarding automated workflows into their processes to make their work more effective and efficient. A workflow is an implemented...

Recordsforce, in partnership with Octacom, is a leading provider in helping mail-in sweepstakes and AMOE companies go paperless. If you’re not already familiar, you may be asking what are...

Your lab notebooks serve as the primary record of research performed and they’re also proof of intellectual property rights for your organization’s patents and research. Not maintaining secure...

Manual and paper-intensive mailroom processes increase operational costs, delay access to documents and create overall inefficiencies around the office. So what’s the best way to get rid of those...

The ultimate question many of our clients ask themselves is, should I scan my documents or just store them? When it comes to the security of your important business records, scanning them is your...

While the journey to digital transformation can be challenging, it is the ideal strategy to have in place to streamline operations and automate manual tasks that take away from productive employee...

The Criminal Justice Information Services (CJIS) Security Policy provides guidance for the creation, viewing, modification, transmission, dissemination, storage and destruction of Criminal Justice...

With the COVID-19 pandemic, remote work has become more prevalent than ever before. Many businesses and organizations have had to adapt quickly to remote work environments, which can pose challenges...

What is SSAE? Statements on Standards for Attestation Engagements (SSAE) are administered by the Auditing Standards Board (ASB) of the American Institute of Certified Public Accountants (AICPA)....

Pulling the trigger and approving the destruction of company records always comes with a moment of contemplation. What if I approve the destruction of documents incorrectly? How do we know exactly...

Accounts payable automation begins with a need. A need to move client paperwork through the system more efficiently, a need to validate and clear invoices more quickly; the list goes on. The bottom...

In all likelihood, you work in an office that has everything to be expected - a water cooler, desks, snacks, and a coffee machine. However, you probably also have a large filing cabinet (maybe even...

Document scanning has become an essential process for municipalities and government agencies. With the large volume of documents generated by these organizations, it can be challenging to manage and...

As a person working in accounts payable, how much time is spent just getting invoices from your mailroom to being ready to pay?  Do you know? You might want to. At Recordsforce, we believe that...

Accounts payable departments are a great example of a job where valuable employees often end up doing lots of “bad” work. Imagine your hiring ad for an Accounts Payable Clerk stating: Do you like...

At Recordsforce, we know what  good invoice workflows should look like. We’ve been doing it for over 10 years, and at this point, we’ve pretty much seen it all. Most people we talk to who are...

When documents get wet, the clock starts ticking. You have less than 24 hours before mold and mildew begin to form. The faster you act, the sooner you can avoid devastating document deterioration....

So you’re looking to go paperless and store your invoices digitally through an accounts payable automation platform. That’s great! You need to choose a partner that will give you the results and...

Outsourcing is no longer just for customer support. The benefits of finding industry experts to complete an expensive, time consuming process for your organization can have a significant positive...

For over 20 years companies have been selling different versions of Optimal Character Recognition (OCR) and data capture software, promising to replace data entry for your employees. We have bought...

Every day businesses create and manage large amounts of documents, from human resource documentation to contracts, invoices and more. Not only do we create and manage these documents, we also have...

Every business, regardless of size, can benefit by the use of automation. It simplifies areas of a business by automatically accomplishing tasks that an employee would otherwise have to do manually....

Processing invoices from intake through payment is not a profit center for any company. Because of this, many companies don’t spend much time, if any, optimizing this process.  Instead many rely on...

Portsmouth, NH: Recordsforce, a family-owned business headquartered in Portsmouth, NH, and leading provider of document scanning, document management and cloud services, announced they are expanding...

Each quarter at Recordsforce, we put together a team of employees that are tasked with creating the team building events for that time frame. The events are based on our core values and PACE motto...

On January 19th, 2001, Recordsforce (then named Accelerated Imaging) was created by Bill and Katja Becker in the basement of their home with the mission to bring state-of-the-art imaging services to...

There are many small but mighty steps you can take to become a paperless office, from scanning your backfile of documents to utilizing paperless cloud services for future processes. Not only do...

Finally getting rid of all your paper documents is exciting and can make your workplace more organized and efficient without all of that wasted money and space. Moving your documents into a document...

In a past world, aperture cards were an extremely useful form of microfilm for archiving important information.  You may have seen these types of cards in engineering or building departments, as...

Today, business is more competitive than ever.  The need to provide employees with the best tools to do business in a financially limited environment is a constant challenge.  The debate over “going...

Your lab notebooks serve as your primary record of research performed. They’re also typically proof of your intellectual property rights for your organization. Laboratory notebook archiving requires...

What is data extraction? Document data extraction is the process of converting specific parts of a document or key information into usable data. This can be done manually through hand keyed data...

On average, a document costs $0.08 to $0.13 to scan, making the cost of scanning a standard bankers box of documents about $250. However, the cost of scanning documents all depends on how many...

An accounts payable workflow is the automation of the end-to-end operation of invoice processing. It helps eliminate the manual and repetitive tasks within the process from document collection...

From the hiring process, to onboarding new employees, and even managing current employees, there’s a lot of paperwork and manual processes that can slow things down and make it difficult to keep...

A shared services center (SSC) is where back office functions, such as Accounts Payable (AP), are centralized. It allows a company to combine resources from multiple operating entities or even...

Hiring can be a difficult and complex process, especially when you need to hire a large amount of people in a short period of time. From scheduling interviews to sending rejection emails, it can be...

Keeping track of your accounts receivable and accounts payable is key to understanding profitability as a business.  Over the past decade, the majority of large corporations have found ways to...

Whether it be moving to a new building, adding more locations or taking over another practice, all transitions can feel pretty daunting. From moving high-value equipment and machinery, to relocating...

When you think of a leader, you picture someone in front of a group telling a story or casting a vision of the future. As leaders, we are used to leading people. It sounds pretty simple. What’s not...

With the onset of increased amounts of invoices due to your business growth, it is more challenging than ever for accounts payable departments to get their invoices reviewed, approved and paid on...

Recordsforce employs hourly part-time and entry-level staff in positions that do not require any higher education. In many industries, that’s an invitation to pay minimum wage, exclude benefits and...

Recordsforce is a company with a 20 year history of making processes better for our clients. Our vision as a company is to create a world where everyone is fulfilled by the work they do. The way we...

Now that you are working from home, surrounded by giant stacks of Charmin, you may be noticing that some of your work is pretty much the same, but other work is nearly impossible to do. Your digital...

Recordsforce is actively monitoring the spread of Coronavirus as a worldwide pandemic. As part of our disaster recovery and business continuity strategy, our Chief Information Officer, David Brown,...