PACE
An ERP For Your Scanning BusinessPerformance. Accuracy. Commitment. Engagement.
We believe everyone deserves the opportunity to do great work that they can enjoy. That’s achieved by creating objective measures of accountability, organizational transparency, operator autonomy, automated process workflow and training in a gamified interface.
PACE Business Operating System
PACE Document Processing Software
Business Operating System
Created by document scanning experts to reduce costs & streamline repetitive processes.
Features
- Measures the performance of employees
- Work Queue
- Productivity Track
- Tracks work through an entire process
- Creates reports that help give insight
- Time Tracking
- Profitability
- Project Status
- Cloud Based – Run multiple operation centers & better manage client-office based employees
Why use PACE?
- Increase document conversion productivity & throughput.
- Reduce capital expenditures for timekeeping software, trouble ticket software, internal email, and for hardware like scanners due to better utilization.
- Ensure compliance with internal, external & third-party requirements: FDA, DoD, ISO-9000s, SSAE-16, HIPAA, PCII, etc..
- Shorten sales cycles & achieve more wins.
- Eliminate paperwork instructions & spreadsheet job tracking
- Easily measure change
- Drive employee accountability and improve morale!
Key Job Tracking Features:
Batches & Work Queue
Replaces your real whiteboard or spreadsheet for your task tracking of work in progress (WIP). Shows all active batches by the due date.
Performance Charting
Employee benchmarking for throughput and other key production metrics.
Administration
Set up users, permission groups, projects, run billing reports, etc.
Management Dashboard
Job management tracks revenue progress for the day, month, year, employee tracking, etc.
Time Clock
Accurate time measurements to specific projects. Feeds both employee payroll and client billing.
Client Portal
Ensure document chain of custody. Provide (optional) view into your operations.
Work Instructions & SOPs
Training & acknowledgment for each new/changed instruction.
In-Depth Reporting
Generate profit, revenue, productivity, work-in-progress and many other reports by the job, employee, date, etc.
The biggest differences we noticed after using PACE are the ease in which it allows us to manage staff without having to look over one’s shoulder, the collection of metrics to improve efficiencies within production and the platform it provides for both production and management to communicate with each other in order to meet a common goal.
The live snapshot into business profitability has been great not only for me from an operational perspective but also to our Sales staff to bid on jobs using the knowledge we have from our metrics. Within the first year, we captured an additional $3500.00 from one customer alone! I am able to make sure my staff are working efficiently and cut down on idle time.
Document Processing Software
Process your documents more efficiently and accurately using our document processing software. Eliminate manual steps and automate your entire data extraction process. Your team can automatically import projects, run OCR, classify documents, and extract data with extreme accuracy. Finish the last mile all within the same system, and have complete control of every batch with built in monitoring and management tools.
Software Features:
Auto Import
Automate your project setup from scanning to data extraction without effort.
Auto Classification
Automated document recognition & assigning business rules around data extraction requirements.
Auto Data Extraction
Intelligent Data Capture, Form Capture, Barcode Reading, Zonal OCR and AI Based Capture.
Data Validation
Ability to quality review documents in real time.
Report Server
Management tool which allows you to track every job at every level, by task, employee, speed, accuracy, and more!
Auto OCR
Make your process more efficient by automating the image processing of your documents.
Document E-Prep
Ability to manually classify documents to assist the online training of AI.
Data Capture
Process documents at 99% accuracy combining AI with human processing
Auto Export
Automatically export data into backend systems in real time.
System Monitoring
Real time system monitoring for successful completion of all imports, exports, SFTP transfers, deliveries, system errors, etc.
Cost Savings
- Leveraging the Employee Performance Reporting in PACE over 9 months, Recordsforce was able to make their scanning operators 2½ times more efficient
- This resulted in a 77% operational efficiency gain
- What used to take 100 hours to scan, now takes 40 hours
- Recordsforce utilized the feedback capabilities to tweak their document prep team’s procedures. Placing high accuracy ahead of speedy prep means fewer hiccups and more cost savings
Revenue Growth
- The Portal feature in PACE turned a third-place start into Recordsforce’s biggest win ever!
- The portal enables real-time status and tracking of documents in process for image and data capture, down to the individual document level via a self-service portal
- Save support hours of document follow up with real time access via the portal